Why your office move needs a project manager

Moving offices can feel like a full time job. From telling staff,
organising timelines and buying furniture, the process can become extremely time consuming. This is why we recommend using a project manager to run the move, so you can focus on running your company.

Relocating office is never easy. Despite the benefits it can offer your business, the stress, time, cost, and potential for mishaps means it isn’t as simple as moving all of your equipment and staff from A to B. That said, there are certain measures you can take to make the process easier, and ensure your office move goes off without a hitch.

Employee are packing an office

Making the transition between offices as smooth as possible is part of the reason we assign dedicated project managers to each business’s move as part of our office relocation service. Here, we’ll go through some of the main reasons why they are so beneficial.

1. To help the move run smoothly

Relocating offices involves a multitude of different moving parts. These include planning the move, coordinating the moving of furniture and equipment, and selecting and managing multiple vendors, all the while ensuring the project stays on budget and on schedule. Organising all of this can be a daunting prospect, especially if you have little or no experience with office moves. Project managers possess significant experience in coordinating all of the above, and come armed with the knowledge of what it takes to ensure everything runs seamlessly. We assign a project management team to each client, removing a lot of the stress associated with the moving process, and letting you keep staff morale high.

Here at Evolve Relocation, our project managers ensure the successful implementation of client office moves through a range of different methods. For instance, we will hold regular meetings with our clients to comprehensively cover the requirements of the move and the best way to approach it, with established checklists and a schedule used to direct the planning process. This also lets us track our team’s performance through every critical stage. In addition, we conduct comprehensive file and furniture audits before anything is moved out of any building. By using advanced labelling systems, we guarantee that all documents are re-filed in their corresponding cabinet, and that the correct furniture is ready for reassembly on arrival.

We also provide an on-site project manager during the physical move to brief, direct, co-ordinate, troubleshoot, and review the entire office relocation process. Each manager performs a documented risk assessment of any potential hazards to ensure that health and safety regulations are met. They are also on-hand to complete other ad-hoc jobs, such as ordering new furniture, compiling IT audits, and creating building protection plans.

2. To help maximise your space

Maximising the space in your new office is crucial. A cluttered environment can hinder productivity, whilst an open, bright workspace can actually go some way to improving the health of your team. Research by Sleep Journal found that those who worked in offices with natural light benefited from 173% more white light exposure, and consequently slept 46 minutes more per night on average.

Making the most of your office space is much easier to do with the help of experienced project managers. The nature of their job means they must keep abreast of industry trends, so will know how to take the best approach to creating a floor plan and planning an office layout. From configuring space that maximises each square foot of your workspace, to coming up with a flexible design which will accommodate future growth, a project manager can help you realise your plans for a new HQ. This method arguably makes a lot more sense than simply winging it yourself.

As part of our project management service, we conduct detailed file and furniture audits in order to work out the best way to lay out your equipment in your new office. We will assist you in identifying equipment that is broken or not up to standard, and promote culling exercises so that you only keep the items you truly need. This ensures you do not end up with a cluttered new office, further maximising your space. We also enable you to simultaneously help the environment and save money by encouraging resale, reuse, or recycling of the things you no longer need, which can make you eligible for certain tax deductions.

office worker in a room

3. So you can focus on your business

Not only is an office move exceedingly difficult to organise, but it takes up an inordinate amount of time. This can eat into the hours you need to spend running your business, which can have serious repercussions if you don’t have the flexibility factored into your working hours. Project managers take this pressure off you, and allow you to focus on running your business, safe in the knowledge everything will be taken care of.

Don’t be worried about not being kept in the loop though. As part of our office relocation service, project managers will set up one-to-one workshops that outline our preparation techniques, as well as a committee that acts as a constant communication channel between us and our clients. This guarantees a transparent service where you can be involved as much or as little as you like in the process.

For more details about our office relocation services, please don’t hesitate to get in contact today.